Safe dismissal: from authorisation to handover

What’s inside

The principle behind every handover
Handover steps at the gate
Handling exceptional cases
Measures to track dismissal

A preview

The principle: no handover without recorded authorisation

Each student has one record of authorised collectors: name, relationship and mobile number.
Only the family adds or removes collectors, through a recorded request.
Review the record at the start of every term and whenever family circumstances change.
+1more items in the full file

At the gate: handover steps

Verify the collector’s identity against the record before calling the student.
Make sure the student knows the collector and goes with them without hesitation.
Record every handover with the time, collector and staff member.
+2more items in the full file

Exceptional cases

Unregistered person: no handover until the parent is contacted and confirmation is recorded.
Family dispute over collection: follow what is on record at the school, and refer the decision to the school leader.
Late collection: contact the family in a set order and note the time of contact.
+1more items in the full file

Measures to track dismissal

Dismissal time from the first call to the last student.
Number of unrecorded handovers — the target is zero.
Number of late collections each week.
+1more items in the full file

Working principles

Record the evidence or report number for each finding, and never share injury photos or detailed plans in public groups.

Tool referencesReviewed by a team of safety experts with more than 14 years in occupational health and safety and civil protection.

Organisational and procedural guides for public-education schools — Ministry of Education
Child Protection System
Personal Data Protection Law

Built on these references; not official forms issued by them. The latest official edition always prevails. · Last reviewed: November 2026

General guidance. Follow your school’s policies and the requirements of the competent authorities.